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2024 Email Marketing Best Practices

Email marketing remains one of the most effective tools for businesses to engage with their audience, drive sales, and build brand loyalty. However, to maximize its potential, it’s crucial to follow best practices that ensure your emails reach the inbox and resonate with your subscribers. Here’s a detailed guide on how to optimize your email marketing efforts.

1. DNS Setup for SPF, DKIM, and DMARC

SPF (Sender Policy Framework)  
Setting up SPF records in your DNS helps protect your domain from spoofing and phishing by specifying which mail servers are authorized to send email on behalf of your domain.

DKIM (DomainKeys Identified Mail)  
DKIM adds an encrypted signature to your emails, allowing the recipient’s server to verify that the email hasn’t been altered during transit. This enhances the authenticity of your messages.

DMARC (Domain-based Message Authentication, Reporting & Conformance)  
Creating a DMARC record with tools like MXtoolbox allows you to receive daily reports on your email authentication status. This helps prevent unauthorized use of your domain and provides valuable insights into potential threats.

2. List Management

Never Buy a List
Always build your email list organically. Purchased lists often lead to high bounce rates and spam complaints, damaging your sender reputation.

List Scrubbing  
If a list is provided, use tools like NeverBounce to scrub the list. Ensure that the bounce rate is below 5% to avoid suspension by most email service providers.

Remove Group Email Addresses  
Exclude generic email addresses such as info@, sales@, and service@ from your list to improve deliverability and engagement rates.


3. Google Postmaster Tools Setup  

Create an account on Google Postmaster Tools to monitor your domain’s email performance and troubleshoot delivery issues. This tool provides insights into spam rates, feedback loop information, and more.

4. Sending Emails Batch Sending  

Avoid sending all emails at once. Instead, send them in batches to prevent being flagged as spam and to manage server load effectively.

A/B Testing  
Conduct A/B tests to identify the most effective subject lines, content, and send times. This helps improve open rates and click-through rates (CTR).

Performance Benchmarks  
Aim for an average open rate of 37.2% and a CTR of 2%. These benchmarks can vary by industry, but they provide a good starting point for measuring your campaign’s success.

5. Using a New Domain
Gradual Sending  

When using a new domain, start with services like Constant Contact that allow you to send using their domain. This helps build your domain’s reputation before you start sending emails directly from it.

6. Opt-Ins and Compliance

Ensure that your email recipients have opted in to receive your communications. If you’re using a purchased list, be prepared to explain how you obtained the list and comply with provider requirements.

Compliance Delays  
Initial sends may be held up in compliance checks. Do not expect the first email to go out immediately; plan accordingly to account for these delays.

7. Email Testing
Inbox Placement Test  

Use tools like ZeroBounce to test how your email will land in different mailboxes (e.g., Gmail, Yahoo). This helps you understand and improve your email’s deliverability.

Spam Filter Score  
Check the spam filter score of your email content using tools like This helps you identify and fix issues that might cause your emails to be marked as spam.

8. List Maintenance

Clean Lists Regularly
Regularly remove inactive subscribers to maintain a healthy list and improve engagement rates. This practice also helps prevent your emails from being marked as spam.

Monitor Feedback Loops  

Keep an eye on spam complaints and address any issues promptly. Feedback loops help you understand why recipients might be marking your emails as spam and how you can improve your content.

9. Best Practices

Blacklisting Check  
Regularly check your domain against blacklists using tools like mxtoolbox. This helps ensure that your emails are not being blocked by major ISPs.

Avoid Attachments  
Refrain from sending attachments in emails to reduce the risk of being marked as spam. If you need to share a file, consider including a link to a cloud storage location instead.

Subject Lines  
Use clear and descriptive subject lines, avoiding common spam trigger words. This increases the likelihood of your email being opened and read.

Unsubscribe Link  
Always include an unsubscribe link in your emails. This not only complies with legal requirements but also helps maintain list quality by allowing uninterested recipients to opt out.

Consistent Sending Schedule  
Maintain a consistent email sending schedule and avoid sudden spikes in volume. This helps build trust with your subscribers and improves deliverability.

10. Legal Compliance

Understand Relevant Laws
Familiarize yourself with and comply with email marketing laws such as CAN-SPAM in the US and GDPR in the EU. This helps avoid legal issues and maintains trust with your audience.

Following these email marketing best practices can significantly enhance your campaign’s success. By ensuring proper DNS setup, managing your list effectively, leveraging testing tools, and maintaining legal compliance, you can boost your email deliverability, engagement rates, and overall ROI. Embrace these strategies to build a robust and effective email marketing program that resonates with your audience.

Ready to take your email marketing to the next level? Contact Planned Growth today and let our team of experts handle all your email marketing needs, ensuring maximum impact and compliance. Don’t miss out on the opportunity to boost your business with professional email marketing services.

Get in touch with us now and elevate your email marketing strategy!